Cash Flow Manager

Wasting staff time chasing past-due invoices? The biggest drag on growth isn't losing deals—it's waiting to get paid for work you've already delivered. This package is your automated collections agent. It ensures every open invoice receives timely, professional reminders and is instantly reconciled the moment payment arrives, freeing your admin team from hours of manual follow-up.

Problem Solved: Slow Payment Cycles & Manual Accounts Receivable Tracking

Value Delivered: Accelerated Payment Time, Zero Forgotten Invoices, and Instant Payment Reconciliation.

One-Time Investment: Starting at $1,998

How it Works

The 5-Step Cash Flow Manager Automated Process: The A/R Collections Agent

This system monitors every single dollar owed to you, ensuring prompt, professional collection without requiring staff intervention.

1) Invoice Monitoring

• Action: ‍The system automatically monitors your Accounting Software (QuickBooks/Xero) for any invoice marked as "Sent" or "Open" and enrolls it in the follow-up sequence.
• Benefit: Total Coverage - Ensures 100% of open invoices are being actively managed and chased, eliminating manual tracking and oversight errors.

‍2) Payment Reminder Sequence

• Action: Sends personalized, tailored reminders (email/SMS) at set intervals (e.g., Day +3, Day +7, Day +14 past due) containing the amount, due date, and a direct "Pay Now" link.
• Benefit: Accelerated Payment - Keeps the invoice top-of-mind for the client without requiring any staff time, speeding up the entire payment cycle.

‍3) Payment Processing & Status Update

• Action: The client pays securely online via the payment link. The system instantly detects the successful transaction via the payment gateway.
• Benefit: Frictionless Payment - Provides the client with the easiest, most secure way to pay, further increasing the speed of collection.

‍4) Auto-Reconciliation

• Action: The processed payment is automatically logged and updates the invoice status to "Paid" or "Closed" in your Accounting Software and CRM/FSM system.
• Benefit: Accurate Bookkeeping - Ensures accurate, real-time financial reporting without any manual logging or data entry.

‍5) Stop Sequence & Confirmation

• Action: All further payment reminders for that specific invoice are instantly canceled, and an automated payment confirmation receipt is sent to the client.
• Benefit: Positive Client Experience - Prevents embarrassing over-collection attempts, maintaining a professional and trusting client relationship.

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Guaranteed Performance Benchmarks

This investment delivers predictable, quantifiable improvements to your accounting and receivables operations

• Cash Flow: Reduction in Days Sales Outstanding (DSO): Guaranteed significant decrease.
• Efficiency: Nearly eliminating Manual Time Chasing A/R
• Collections: Open Invoice Follow-up Rate: 100% automated for all non-paid accounts.
• Accuracy: Error Rate in Sending Unwanted Reminders: 0% (via Stop Sequence)

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Technology Stack & Integration Overview

We build this solution on a best-in-class, tool-agnostic stack that connects your critical systems seamlessly. This isn't a proprietary solution. We use the tools you trust to create a flexible, future-proof solution. This solution turns your financial data into a proactive collections machine, ensuring you get paid faster and more reliably.

• Core Integrations: Invoicing & Accounting Software (QuickBooks Online, Xero, Jobber, HousecallPro), Communication Platform (Email Service Provider), Payment Gateways (Stripe, Square, etc.).