Online meetings are a great way to keep your employees, customers and suppliers connected. But without the right tools and processes, scheduling meetings can quickly become a nightmare. Here's a guide to getting started with online meeting scheduling:
Why you need to schedule your meetings online
Scheduling your meetings online makes it easier to find available times, especially if you're coordinating with someone outside of your organization. You can also create events on Google Calendar or Microsoft Outlook, which can be shared with other participants in the meeting.
And don't forget that these tools are great for more than just scheduling meetings! You can use them to create any kind of event, from happy hours to training sessions or charity fundraisers. For example: If I'm organizing a fundraiser, I'd start by creating an event (through one of these services) and then sharing it with my team members. This way, everyone involved has access to all the information they need about the event—including whether they're invited or not—and we don't have to send individual emails asking people what time would work best for them!
In addition to saving time by not having to email back-and-forth about availability and preferences over multiple days/weeks/months like traditional scheduling methods require us too… another huge benefit is being able to collect information about each attendee at once while still using only one tool instead two separate ones (like email vs calendar app).
Which apps are available to help you schedule your meetings
The following is a list of meeting scheduling apps that are simple and easy to use:
- Acuity Scheduling
Should you choose a free or paid app?
While there are no hard and fast rules about using a free or paid app, you will find that most businesses—especially smaller ones—find it easier to use a free option.
Free apps are great for individuals who need to schedule meetings with one other person or a few people at a time. They're also great if you're just starting out your business and don't have the money yet to invest in an expensive paid version.
If you run an organization with more than five employees and need more advanced features, such as meeting room booking or scheduling on mobile devices, then it might be time for you to consider upgrading from your free app. When making this decision, make sure that the features offered by both options meet your needs so that everyone can communicate effectively without being caught off guard by any surprises along the way!
How to use a meeting scheduling tool
To use a meeting scheduling tool, start by choosing a template for your event page.
Next, add your event page to your website or blog by clicking on the “Share” button in the top right-hand corner of your Eventbrite account (or if you're using Meetup, choose “Add to Site”).
You can share the link with anyone via social media and email. People will click on it and choose which time works best for them. If they select an available time slot, they'll be prompted to sign up for that slot directly within the meeting scheduler platform.
How to create an effective event page
- Choose a catchy title.
- Include the time and date, location, and description of the event in your event URL.
- Add an image that matches your brand or theme to make it more visually appealing.
- Include important information about the number of people attending so attendees know if they need to bring a guest or things like that.
How to share your event page
Once you've created your event page, it's time to share it with the world. There are many different ways to do this, so we'll list a few common options:
- Share the link on social media.
- Send it via email.
- Post it on your website or blog.
- Add it to your calendar (if you use a cloud-based solution like Google Calendar).
Once you’re finished sending out the link, the recipient clicks on it and chooses which time works best for them. Once they pick their spot, it gets added to *both* calendars without any more back-and-forth emails needed. You can use this tool with as many people as you want, too! Just make sure that every person on your list has access to Google Calendar (https://calendar.google.com), or else your meeting won't show up for them—and that's not very productive!
Now we know how easy it is to schedule our own appointments and meetings.
Now we know how easy it is to schedule our own appointments and meetings. We can use online scheduling tools that make it easier for people to find the right time for them and the event organizer. We’ve also learned how they work, how they help you plan your event, and what their benefits are.
Once you’ve created an effective event page using a tool like Doodle or Google Calendar, all that remains is sending out an invitation for attendees to click on the link and choose which time works best for them.
Now that we’ve covered the basics, you should be feeling pretty confident about scheduling your own appointments and meetings. Just remember: keep it simple! Don’t overcomplicate things with too many steps or too many options; if anything, try to streamline the process so that people don’t get overwhelmed by what they need to do. Remember, the more complicated something looks—and feels—the less likely someone will want to use it.